How to set up an online meeting?

You can watch our video explaining it here or follow our Step-by-step tutorial below:

If you have your online meeting setup and only want to start it, please read this article instead

1.) Go to Meeting and click the green plus button

2.) Fill in the name of the meeting, its type, date, start and end time, and include where the meeting will take place. After that, to enable our Zoom integration, select no for "In-person meeting?", and yes for "Online meeting?".

You will see a message telling you whether the Zoom room is available at the set date or not. 

3.) Include the meeting's agenda. You can also add and edit the meeting minutes at any given time.

4.) You can also choose to include a poll along this meeting. Edit the its rules if you want to allow residents to change their vote, cast an open vote and/or make the partial results available.

6.) Then, create your poll. Include the title, type of question, if they are mandatory question, etc. Click here to read our article on how to create a survey for more information. 

7.) After that, under Recipients List, choose who can participate in this meeting. If you don't select any filters, the whole community will be invited. 

You can invite a Contact group, specific buildings/streets or units and profiles.

Note: All the filters are applied at the same time. This means that the meeting information will be sent to the Contact Group, building, units and the specific profile you selected.

You can also include up to six attachments by clicking the paperclip icon and choosing the files from your device.

8.) You can save your virtual meeting as a draft or publish it right away. When it is published, you can no longer edit the meeting information. 

9.) After a meeting is published, everyone invited will get an email notification including the link to the meeting and instructions for joining. They will also receive push notifications on their phones (if they have the app).

Before anyone can access the virtual meeting through Neigbrs they have to register their attendance and the meeting has to be started by a representative with hosting rights, like explained in this article.

After the meeting is over, administrators can download the attendance list and the recording will be available to everyone invited after some time.